HIPAA

Built to meet and exceed.

Velora EDI operates as a Business Associate under HIPAA. We maintain compliance with the Privacy Rule, Security Rule, and Breach Notification Rule as defined in 45 CFR Parts 160 and 164. BAA included on every paid plan.

As an EDI clearinghouse processing Protected Health Information (PHI), Velora EDI operates as a Business Associate under HIPAA. We maintain compliance with the Privacy Rule, Security Rule, and Breach Notification Rule as defined in 45 CFR Parts 160 and 164.
01 The four pillars

Administrative · technical · breach · BAA.

Administrative

The org-level safeguards.

Designated officers, training, incident response — the structural pieces auditors look for first.

  • Designated HIPAA Security + Privacy Officers
  • Annual workforce HIPAA training program
  • Documented incident response and contingency plans
  • Regular risk assessments with remediation tracking
  • Sanction policies for security violations
Technical

The code-level safeguards.

The primitives every PHI request passes through. Belt-and-suspenders — application + database + transport.

  • AES-256-GCM encryption for all ePHI at rest
  • TLS 1.2+ encryption for all data in transit
  • Unique user identification with role-based access
  • Hash-chained audit log retained for 6+ years
  • Automated vulnerability scanning + patch management
Breach response

Detection + notification + post-mortem.

Detection runs every 5 minutes. The 60-day notification clock starts on confirmed breach. Root-cause analysis is documented for every incident.

  • Automated breach detection · 5-minute cadence
  • 60-day breach notification to covered entities
  • Detailed incident reports with affected-individual ID
  • Webhook alerts to PagerDuty / Slack on security events
  • Documented root-cause analysis for every incident
BAA

Business Associate Agreements.

BAA is part of paid signup — no legal back-and-forth before the first PHI transmission. Subcontractor BAAs cascade through every downstream vendor.

  • BAA executed with every customer before PHI transmission
  • Subcontractor BAAs for every downstream vendor
  • Annual BAA review and compliance verification
  • PHI return / destruction upon contract termination

Need the paperwork?

BAA, audit summary, security questions — routed to one inbox so the back-and-forth doesn’t fragment.

View the BAASecurity overviewhipaa@veloraedi.com